Profile of IRDIANA AHMAD
IRDIANA AHMAD Administrative Professional Job Responsibilities:
Clerical Support: Provided general administrative support, including answering phone calls, scheduling appointments, managing calendars, and handling correspondence.
Document Management: Organized and maintained company files, ensuring easy retrieval and proper document handling (physical and digital files).
Data Entry & Reporting: Managed data entry for various departments, including updating databases, generating reports, and assisting with financial record keeping.
Client Interaction: Coordinated with clients and external vendors, scheduled meetings, and assisted in customer inquiries, ensuring a high level of customer service.
Meeting Preparation: Prepared meeting agendas, booked meeting rooms, and ensured all necessary materials were available for meetings and conferences.
Office Supplies Management: Ordered and maintained office supplies and ensured that the office was always equipped with the necessary materials for smooth operations.
3. Skills Utilized/Developed:
Time Management: Efficiently managed multiple tasks, prioritizing urgent matters and ensuring deadlines were met.
Communication Skills: Effectively communicated with internal and external parties via email, phone, and face-to-face interactions.
Technology Proficiency: Utilized office software such as Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and other office tools to complete tasks efficiently.
Problem Solving: Addressed issues as they arose, finding quick and effective solutions to ensure operations ran smoothly.
4. Accomplishments:
Improved Efficiency: Streamlined the document filing system, reducing retrieval time by 30%.
Cost Savings: Negotiated with vendors to reduce office supply costs by 15% annually.
Project Management: Assisted in organizing and executing a company-wide event, resulting in a successful conference with 200+ attendees.
5. Conclusion:
Over the years, I’ve developed a strong foundation in administrative operations, gaining valuable skills in organization, time management, and communication. My experience has allowed me to contribute to enhancing office efficiency and supporting teams to meet company goals.