Administrative Assistant / Executive

Project Desciption

We are seeking an Administrative Assistant (Mandarin Speaking) for our Malaysia office, who will play a pivotal role in ensuring the smooth operation of our office environment. You will work closely with the Head of HR & Operations to establish and optimize administrative workflow and processes.

 Responsibilities

• Manage daily office operations to ensure a functional and welcoming work environment.
• Organizing and maintaining both physical and digital files, records, and databases accurately will be crucial for ensuring easy access to essential information.
• Assist HR with onboarding and other employee-related tasks.
• Collaborating with team members & stakeholders on special projects and initiatives.
• Handle travel arrangements and itinerary scheduling when applicable
• Plan and implement local employee engagement events and activities that enhance satisfaction and morale.
• Act as the primary point of contact for Malaysia office-related inquiries.
• Develop and implement local administrative policies and procedures.
• Support Ad-hoc tasks when required.

Qualifications

• Minimum 2 years working experience in office operations or administrative support
• High proficiency in speaking and writing English and Mandarin
• Strong organizational skills and attention to detail are required to ensure precise document administration.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Demonstrated ability to work independently and make sound judgments, while also being a collaborative team player.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Eagerness to learn and grow in office management and administrative support.
• Proactive attitude and willingness to take initiative in solving problems and improving processes.
• Legal authorization is required to work in the position’s location.

We offer a 5-day work week and a competitive remuneration package. Interested parties, please send full resume with current and expected salary to Jojo.Yeung@tac-cl.com.

All applications will be treated in strict confidence.